Each exhibitor at OTD is bound by all terms and conditions specified in this document. This applies regardless of whether the exhibitor has expressed reservation of any kind, unless the relevant reservation has been accepted in writing by Offshore Media Group AS (OMG).
- Sharing of a stand area
If several companies share a stand, all the companies must be registered as paying exhibitors and individually pay the registration fee. All exhibitors will be listed on the stand sign, floor plan and exhibitor list
- Sub-let stand space
It is not allowed to sub-let your company’s stand location, or part of the stand location, to other companies without the approval of OMG. The stand area is for registered, paying exhibitors only, and documentation that the stand and registration fee is paid must be available for inspection in order to secure access to the exhibition area.
- Allocation of stand area
OMG will attempt best possible coordination of the exhibition. Exhibitors will receive confirmation of the stand location immediately after the floor plan is designed. OMG claims the right to abort registration and/or reduce/increase previously announced stand area if the exhibition is fully reserved. An inability to meet the exhibitor’s desires for a certain placement of the stand does not give the right to cancel the order, require a price discount, claim compensation or the like. OMG makes the final decision to award stands, and reserves the right to reject any application at its discretion.
- Registration and cancellation
The registration is binding once registration has been done through our web pages or the exhibitor has received confirmation from OMG. The exhibitor is liable for the registration fee (NOK 5 000, – ex VAT), if cancelled earlier than twelve (12) months prior to the exhibition. The exhibitor is responsible for 50% of the total stand rental cost and the registration fee, if cancelled earlier than nine (9) months prior to the exhibition. After this date, the exhibitor is liable for 100% of the stand rental cost and the registration fee. Failure to comply with the payment terms will entail loss of the allocated stand. In such case OMG is entitled to dispose the stand area at it owns discretion. If a registered exhibitor decides to withdraw from the exhibition and/or cancel the stand area, OMG assumes full control over the stand area immediately after receiving a cancellation. Cancellation terms according to this clause will apply. Confirmed orders for and purchased Octoberfest Tickets are all non-refundable.
- Terms of payment
The payment terms are net 30 days and documentation that the stand and registration fee has been paid must be available for inspection in order to secure access to the exhibition area. Invoicing For all bookings made by 31st December 2017 100 % of the stands rental cost and 100% of the registration fee will be invoiced on February 1 st 2018. For all bookings made after February 1st 2018 100% of the stands rental cost and 100% of the registration fee will be invoiced immediately. Orders made for additional Octoberfest Tickets will be invoiced approximately 60 days before the exhibition – please note that confirmed orders for and purchased Octoberfest Tickets are all non-refundable.
Non-paid stand area according to Clause 5 will be cancelled. Failure to comply with the payment terms will entail loss of the allocated stand. In such case OMG is entitled to dispose the stand area at it owns discretion. The exhibitor will still be responsible for the total rental cost and registration fee according to Clause 5.
- Insurance and responsibility
The exhibitor is responsible for all damages, and/or damages to plant or inventory, caused by his employees, volunteers and random helpers. The floor must be protected against oil spill, paint and chemicals. The floor may be covered by carpets, linoleum, vinyl etc, but painting the floor or fixing materials to the floor with adhesives, staples or drilling is prohibited. No changes to the exhibitions plant, inventory or other property is allowed. Bolting to floor, walls, ceiling or columns is prohibited and exhibitor bears responsibility for additional costs in such cases. Exhibitors need an insurance policy to cover all types of damages possible to occur during transportation from exhibitor’s warehouse, office, pier or similar before and after the exhibition. The organizer accepts no responsibility for exhibitor’s goods and equipment during the exhibition. Exhibitors are responsible for insuring against any damage.
- Public areas
Exhibitors must meet standards and special regulations from the organizer, the police and fire department.
- Force majeure
Offshore Media Group AS or cooperating partners reserves the right to postpone or cancel the exhibition in case of force majeure or if other substantive grounds exist. Exhibitors may have the rental cost refunded, but is not entitled to further compensation. In case of cancellation, the refund includes stand rental except the registration fee.
Any disputes that may arise between organizer and exhibitor related to the exhibition or event will be forwarded to the arbitrator appointed by the Bergen Tingrett for decision-making.
- Norwegian law
Exhibitors must comply with Norwegian law and the statutory regulations, and acquire any and all permits required in connection with the exhibition from the responsible authorities.